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UNITE Graduate Students: Grade Changes, Class Additions and Cancellation Policies

After Registration Deadline:
Adding a Class | Canceling a Class | Canceling a Class to Add Another Class

Please be aware of the Graduate School policies for making changes to your grading or canceling a course after the deadline. The rules are strictly enforced and the UNITE office is not involved with the acceptance or decline of students’ requests. This information has been taken from the Graduate School’s web page. For more information and specific dates for current semester go to www.grad.umn.edu .

You can register, add a course or change a grade base the first two weeks of the term without needing permission (fall/spring). If you choose to make any changes after this date, you must request permission from the graduate school. It is not guaranteed that your request will be accepted; many are denied. The following are the procedures for grade changes, class additions and cancellations after the deadline. These can be found at http://www.grad.umn.edu/Current_Students/registration/exceptions.html .

After the University's Registration Deadline: Adding a Class

You first must confer with the instructor of the class about your situation and obtain his/her approval to add the class. Complete the "Registration Exception Request Form" (found at http://www.grad.umn.edu/Current_Students/registration/exceptions.html ) and obtain the necessary signatures (the instructor’s and your advisor’s signatures are needed). The completed form must include the circumstances that prevented you from registering during the University's official registration period and any other circumstances surrounding your situation that you feel argue for an exception in your case. Submit your signed "Registration Exception Request Form" to the Graduate Student Services and Progress Office in 160 Williamson Hall or send it to our office and we will send it on. If you choose to include any additional documentation in support of your request (e.g., supporting letters from the instructor, your adviser, or physician), it should be submitted with this paperwork.

The Graduate School's scholastic committee will review your documentation and will make every effort to inform you of its decision within 10 working days. The committee's decision is final. If an exception is granted in your case, the GSSP office will enter the appropriate registration approval codes into the University's registration database. They will NOT contact the UNITE office with their decision. It is your responsibility to inquire with them if you have not heard a response after the 10 days. You will also need to inform us about their decision so that we can get you registered if it is approved.

After the University's Registration Deadline: Canceling a Class

You must confer with your adviser and the instructor of the class about your situation and obtain their approval to cancel the class. Your discussion with your adviser should include how canceling the class could affect you academically and should include any other factors unique to the course and to your situation. Complete the "Registration Exception Request Form" and obtain the necessary signatures. The completed form must include the circumstances that prevented you from canceling the course during the University's official registration period and any other circumstances surrounding your situation that you feel argue for an exception in your case. Submit your signed "Registration Exception Request Form" to the Graduate Student Services and Progress Office in 316 Johnston Hall or send it to our office and we will send it on. If you choose to include any additional documentation in support of your request (e.g., supporting letters from the instructor, your adviser, or physician), it should be submitted with this paperwork.

The Graduate School's scholastic committee will review your documentation and will make every effort to inform you of its decision within 10 working days. The committee's decision is final. If an exception is granted in your case, the GSSP office will enter the appropriate registration approval codes into the University's registration database. They will NOT contact the UNITE office with their decision. It is your responsibility to inquire with them if you have not heard a response after the 10 days. You will also need to inform us about their decision so that we can get you registered if it is approved.

After the University's Registration Deadline: Canceling a Class to Add Another Class

The instructions above for adding and canceling a class should be followed; however, your requests should be combined on one "Registration Exception Request Form."

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